You can provide a self-insured medical plan to officers and employees. The business simply reimburses employees for expenses incurred. You can put a floor or cap on the amount of the reimbursement. The amounts should not be income to the employees. If you discriminate in favor of highly compensated employees, some or all of the reimbursement will be taxable. In the second section we've restricted the eligibility to full-time employees who are age 25 or older and have completed 3 years of service. You don't have to include any restrictions. We've also put a $1,000 limit on the reimbursements. You can set any limit you want.
1. BenefitsThe Corporation will reimburse all eligible employees for expenses incurred by themselves and their dependents (as defined in IRC Sec. 152) for medical care (as defined in IRC Sec. 213) subject to the conditions and limitations set forth below. The Corporation intends that the benefits shall qualify under IRC Sec. 105 so as to be be excludable from the gross income of the employees covered by the plan.
2. Eligibility
The plan shall be open to all full-time workers (those who customarily work 35 or more hours in a given week), who have attained the age of 25, and have completed three years of service with the Corporation.
3. Limitations
(a) The Corporation shall reimburse any eligible employee no more than $1,000 in any calendar year for medical expenses.
(b) The Corporation shall only be liable for the reimbursement of expenses that are not covered under any insurance policy(ies), whether owned by the corporation or the employee.
4. Submission of Claims
Any eligible employee seeking reimbursement under this Plan shall submit to the Corporation, at least quarterly, all bill for medical care, including those for accident or health insurance. Such bills and other claims for reimbursement shall be verified by the Corporation prior to reimbursement. The Corporation, in its sole discretion, may terminate the employee's right to reimbursement if the employee fails to comply.
5. Termination
This Plan may be terminated at any time by a vote of the board of directors of the Corporation. Medical expenses incurred prior to the date of termination shall be reimbursed by the Corporation. The Corporation is under no obligation to provide advance notice of termination.
6. Determination
The president shall determine all questions arising from the administration of the Plan except where reimbursement is claimed by the president. In such case, determination of any question shall by made by the board of directors.
Adopted by the Board of Directors
on November 10, 1998_____________________
Secretary
$20,000
December 15, 1998
For value received, the undersigned Madison, Inc. (the 'Promissor') promises to pay to the order of Fred Flood (the 'payee'), at 4231 Hudson Way, Chatham, Vermont the sum of $20,000 with interest from December 15, 1998, on the unpaid principal at the rate of 6.0 percent annually.
The unpaid principal and accrued interest shall be payable in monthly installments of $886.41, beginning on January 15, 1999 until the principal amount is fully amortized. All payments on this Note shall be applied first in payment of accrued interest and any remainder in payment of principal.
The Promisor promises to pay a late charge of $10.00 for each installment that remains unpaid more than 15 days after the due date.
The Promisor reserves the right to prepay this Note (in whole or in part) prior to the Due Date with no prepayment penalty.
In the event of a default, this Note shall become due immediately. Any one of the following shall be considered a default:
This Note is secured by a 1998 Blazer, vin 8999699999.
If any one or more of the provisions of this Note are determined to be unenforceable, for any reason, in whole or in part, the remaining provisions shall remain fully operative.
This note shall be construed in accordance with the laws of the State of Vermont.
Dated this 15th day of December 1998
By: ________________________________
Madison, Inc.
Board Resolution Authorizing Borrowing from Shareholder
RESOLVED, As the Corporation is in need of additional debt capital for expansion and operating capital, that the treasurer of Madison, Inc.be authorized, in the name of and for the account of the Corporation, and on such terms and conditions as he may deem proper, to borrow from Fred Flood up to $10,000.There being no further business, upon a motion duly made, seconded and unanimously carried, the meeting was adjourned.
______________________
Secretary
______________________
Chairman
Basis is computed separately for each shareholder.
(1) The 50% of meals and entertainment expenses that are not deductible still reduce your basis.
--Last update 04/26/99
Stock basis at start of year _________
Excess deductions/losses from prior years _________
Net _________
Plus--Increases:
Ordinary business income _________
Net income from rental activities _________
Interest income _________
Dividend income _________
Royalty income _________
Net short-term capital gain _________
Net long-term capital gain _________
Net gain under Section 1231 _________
Tax-exempt interest income _________
Other income _________
Section 179 recapture on disposition of assets _________
Depletion (but not oil and gas) in excess of basis _________
Life insurance proceeds _________
Other increases _________
Contributions to capital _________
Less--Decreases:
Ordinary loss _________
50% of meals and entertainment (1) _________
Section 179 expense deduction _________
Charitable contributions _________
Deductions related to interest, dividends, etc. _________
Interest expense on investment debt _________
Other nondeductible expenses (2) _________
Net loss from rental activities _________
Net short-term capital loss _________
Net long-term capital loss _________
Net loss under Section 1231 _________
Foreign taxes _________
Oil and gas depletion _________
Other decreases _________
Distributions (not in excess of stock basis) (3) _________
Basis _________
Notes:
(2) Other nondeductible expenses can include fines and penalties.
(3) Distributions can include actual cash or property payments to shareholders or the payment of a shareholder's personal expenses.
Debt basis at start of year _________
Plus:
Loans made during the year _________
Less:
Loan repayments _________
Excess losses/deductions from prior years _________
Losses/deductions in excess of stock basis _________
Distributions (not in excess of debt basis) _________
Basis in debt _________
Copyright 1998 by A/N Group, Inc. This publication is designed to provide accurate and authoritative information in regard to the subject matter covered. It is distributed with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional should be sought. The information is not necessarily a complete
summary of all materials on the subject.--ISSN 1089-1536
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